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1. Trip Overview

Edutainment Arts Excursion: NOVA to NYC is a 3-day, 2-night immersive arts experience taking place from June 20 – June 22, 2025. The round-trip transportation,hotel accommodations (double occupancy), select meals, Broadway show tickets, and access to cultural and artistic experiences.

By purchasing a ticket, you agree to the following terms and conditions:

 

2. Payment & Cancellation Policy

• Total Trip Cost: $1,150 per person (based on double room occupancy)

• Single Room Supplement: If a single room is desired, an additional $180 per night will

• be added.

• Additional Cabaret Cost: $50 for Cabaret Experience 

• Additional Alvin Ailey Dance Class cost: $100

• Payment Plan Option: A deposit of $300 is required to secure your spot. The remaining balance must be paid in full by May 31, 2025.

• Accepted Payment Methods: Credit/Debit, PayPal, or ACH transfer.

• Cancellations & Refunds:

  • Cancellations before April 10, 2025: 75% refund (minus processing fees).

  • Cancellations between April 21 – May 31, 2025: 50% refund.

  • Cancellations after May 31, 2025: No refund unless a replacement participant is found.

 

3. Travel & Accommodation

• Departure: June 20, 2025, at 5:00 AM from Prince William County, VA

• Return: June 22, 2025, departing NYC in the evening

• Transportation: Charter bus with reclining seats and onboard WiFi (subject to availability)

• Hotel Stay: Shared double-occupancy rooms at a 3-star or higher hotel in NYC

• Room Requests: Special accommodations (single rooms, accessibility needs) must be requested by April 21, 2025 and may incur additional charges.

 

4. Itinerary & Participation

• Participants will receive a detailed itinerary before departure.

• The trip includes a structured schedule of activities, including Broadway shows, Art experiences, and optional events such as an Alvin Ailey Dance Class.

• While there will be some free time, participants are expected to follow group schedules for transportation and hotel check-ins.

• Any unauthorized absences from scheduled activities must be communicated to a trip coordinator.

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5. Conduct & Liability

• Participants are expected to conduct themselves respectfully and professionally at all times.

• All participants must be 18 years of age or older or have a chaperon of legal age who is fully responsible for their well being to accompany. 

• Any damage to hotel rooms, buses, or event venues caused by a participant will be their financial responsibility.

• Alcohol consumption is prohibited for participants under 21 years of age.

• Edutainment and its organizers are not liable for personal injury, lost/stolen items, or missed activities due to personal negligence.

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6. Media Release

By participating in this trip, you grant permission for Edutainment to use photos/videos of the trip for promotional and archival purposes.

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7. Emergency Contact & Health Waiver

• All participants must provide an emergency contact before departure.

• Any medical conditions, dietary restrictions, or special needs must be disclosed on the registration form.

• Participants assume all responsibility for their own health and well-being during the trip.

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8. Agreement & Signature

By submitting your payment, you acknowledge that you have read, understood, and agreed to these terms.

For any questions, contact admin@openspaceartspwc.com